# Office templates

Word, Excel and PowerPoint templates for ClimbUK, ClimbGroup and Climb27, so every document, sheet and deck starts on brand. Each brand has the same set; pick the folder for the brand that leads the piece (an edition such as Climb27 leads on event pieces, ClimbGroup on company and legal pieces, ClimbUK everywhere else).

| Brand folder | Word (`.dotx`) | Excel (`.xltx`) | PowerPoint (`.potx`) |
| --- | --- | --- | --- |
| `ClimbUK/`, `ClimbGroup/`, `Climb27/` | Letterhead, Report, Proposal, Press release, Meeting notes | Event budget, Partner pipeline, Run sheet, Content calendar | Presentation 16:9 (19 layouts, 14 example slides) |

Also here:

- `_shared/fonts/`: Montserrat and Open Sans as desktop fonts (static TTF, every weight the templates use) with their licences.
- `_shared/office-theme/`: a `.thmx` theme per brand, plus the colour and font schemes on their own.
- `libreoffice/`: the same templates as `.ott`, `.ots` and `.otp` for LibreOffice.
- `previews/`: a contact sheet per brand and app.

## Install

1. **Fonts first.** Install every file in `_shared/fonts/` (Windows: select all, right-click, Install for all users. Mac: double-click, Install. Linux: copy to `~/.local/share/fonts` and run `fc-cache -f`). Without them Office falls back to Arial and the templates lose their look.
2. **Templates.**
   - Windows: copy the `.dotx`, `.xltx` and `.potx` files to `Documents\Custom Office Templates`. They then show under File, New, Personal (or Custom).
   - Mac: copy them to `~/Library/Group Containers/UBF8T346G9.Office/User Content/Templates`. They show under File, New from Template.
   - Microsoft 365 for the web: upload the file to OneDrive or SharePoint and open it; Save a copy for each new piece. For a whole team, an admin can publish them as organisation assets.
   - Google Docs, Sheets and Slides: upload the file and open it with Google; save it as a Google file and use Make a copy for each piece. You do not need to install the fonts there: Montserrat and Open Sans are in Google's font list.
   - LibreOffice and Collabora Office: File, Templates, Manage Templates, Import, and pick the files in `libreoffice/<Brand>/`.
   - ONLYOFFICE: open a `.dotx`, `.xltx` or `.potx` with File, Open; it starts a new file from it. The install package in `install/` adds them to the ONLYOFFICE Templates list for you.
   - WPS Office, SoftMaker Office, Apple Pages, Numbers and Keynote: see "Other office apps" in `install/README.md`.
3. **Theme (optional).** In any Office app, Design (or Page Layout), Themes, Browse for Themes, and pick the brand's `.thmx`. This puts the brand colours in every colour picker and sets Montserrat for headings and Open Sans for text in any file, not only these templates. To make the colours and fonts show in Office's lists permanently, copy `Theme Colors/Climb.xml` and `Theme Fonts/Climb.xml` into `%APPDATA%\Microsoft\Templates\Document Themes\` (Windows) or `~/Library/Group Containers/UBF8T346G9.Office/User Content/Themes/` (Mac), into the folders of the same name.

## Using them

- **Styles do the work.** Use Title, Heading 1 to 3, Eyebrow, Lead, Quote, Quote Source, Callout, Big Number, Caption and Small Print from the Home tab. Do not format by hand: headings build the contents page and let screen readers move around the document.
- **One orange word, one italic word** per headline. In Word, select the word and apply the Orange Word character style (it uses the small-text orange that passes contrast on white). In PowerPoint, colour it Climb Orange from the theme colours.
- **Dark first, light for reading.** PowerPoint opens on Dark Brown layouts; use the "(light)" layouts for slides people will read closely. Word and Excel are light because they are for reading and printing; report and proposal covers are dark.
- **Photos.** Picture placeholders in PowerPoint crop to fit. Use real, consented event photos, never stock. Give every picture alt text (right-click, View Alt Text).
- **Tables.** Word uses the Climb Table style (Dark Brown header row that repeats on each page). Excel sheets are Excel tables with drop-down status lists, totals and print setup (A4 landscape, fit to width).
- **Legal line.** Letterheads and documents carry the company's legal line in the footer. Keep it on anything that leaves the company.

## Accessibility

- Contrast: every text colour pair comes from the brand tokens and meets WCAG 2.2 AA (body text on white 7.1:1, White on Dark Brown 18.65:1, Orange Tint on Dark Brown 9.93:1). White on Climb Orange is used only for large text (14pt bold and up).
- Structure: real heading styles, a title on every slide (the Blank layout keeps one off the slide edge for screen readers), table header rows marked to repeat, language set to English (UK).
- Images: logos carry alt text; backgrounds and motifs are backgrounds or marked decorative so screen readers skip them.
- Before sending: run Review, Check Accessibility in Office.

## Rebuild

The templates are generated from the brand tokens, logo masters, photos and motif recipes, so a colour or logo change is a rebuild, not a redesign. See `../_build/README.md`.